NOTICE TO BIDDERS & ADVERTISEMENT FOR BIDS
E. Oak Street Reconstruction
City Of Centerville, Iowa
Sealed bids will be received by the City of Centerville at Centerville City Hall, 312 E. Maple Street, Centerville, Iowa, 52544 until 2:00 p.m. on June 10, 2026, for the E. Oak Street Reconstruction project in and for the City of Centerville, Iowa. At the above time and place all bids received by the City will be opened and publicly read with the results being reported to the Centerville City Council at their meeting at 6:00 p.m. on June 15, 2026 at City Hall, 312 E. Maple Street, Centerville, Iowa, at which time the Council will consider and may take action on the bids submitted or at such time as may then be fixed.
A non-mandatory pre-bid conference will be held at 2:00 p.m. on June 3, 2026, at Centerville City Hall. Prospective bidders may attend in person or virtually via Teams. Contact Nancy Buss at nbuss@hall-engineering.us to obtain a Teams link if joining virtually. Representatives of the Owner and Engineer will be present to discuss the Project. The Engineer will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.
Site visits can be arranged by contacting Nancy Buss at Hall Engineering Company by phone at (641) 437-4477 or by email at nbuss@hall-engineering.us.
The general description of the work for which bids will be received is as follows:
Construction of approximately 2,580 SY of reinforced PCC pavement, 2,250 LF of reinforced PCC curb and gutter, 341 SY of reinforced PCC driveway, 430 SY of PCC sidewalk, and final elevation grading of approximately 3,460 SY of modified subbase. City will be responsible for pavement removal, subgrade preparation, placement of modified subbase, and surface restoration.
A more detailed description of the kinds and approximate quantities of materials and types of construction for which bids will be received are set forth in the Bid Form included in the Project Manual and Specifications prepared by Hall Engineering Company, which, together with the proposed form of contract, are now on file for public examination in the office of the City Administrator, and are by this reference made part hereof as though fully set out and incorporated herein.
The project is generally located along E. Oak Street from N. Haynes Avenue to N. 18th Street (Hwy 5).
Copies of said plans and specifications and form of contract are now on file in the office of the City Administrator, for examination by bidders. Copies may be obtained from Hall Engineering Company, 300 E. Sheridan Ave., Centerville, Iowa 52544, upon deposit of $100.00 (plus shipping cost) by contacting Nancy Buss by telephone at (641) 437-4477 or by email at nbuss@hall-engineering.us. Plans and Specifications may also be obtained in an electronic format at no cost. Plans and specifications shall be refunded upon return in a reusable condition within fourteen (14) days after award of the project. If the plans and specifications are not returned within fourteen (14) days after award of the project and in a reusable condition, the deposit shall be forfeited.
All Bids shall be made on official proposal forms furnished by the Engineer and must be enclosed in a separate sealed envelope and plainly identified and addressed to the City of Centerville, Iowa.
Each Bid shall be accompanied by a cashier's check or certified check drawn on a state- chartered or federally chartered bank, or a certified share draft drawn on a state-chartered or federally chartered credit union, or a bidder's bond with corporate surety satisfactory to the City in an amount equal to Five percent (5%) of the total amount of the proposal. If bid bond is submitted, it must be in the form provided in the specifications. Said check or share draft may be cashed, or the bid bond forfeited as liquidated damages in the event the successful bidder fails or refuses to enter into a contract within fifteen (15) days of issuance of a Notice of Award and post bond satisfactory to the City insuring the faithful fulfillment of the contract and maintenance of said improvements as required by law. The bid bond should be executed by a corporation authorized to contract as a surety in the State of Iowa, and must not contain any conditions either in the body or as an endorsement thereon.
The successful bidder will be required to furnish a corporate surety bond in an amount equal to one hundred per cent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, the payment for materials used in the project and the maintenance of said improvements in good repair for not less than one (1) year from the time of acceptance of said improvements by the City.
The City reserves the right to defer acceptance of any bid for a period not to exceed thirty (30) calendar days from the date of receipt of bids. The City reserves the right to reject any or all bids and to waive informalities and irregularities in the form of the bid and to enter into such contract, or contracts, as it shall deem to be in the best interests of the City.
Payment of the cost of said project will be made from such cash funds of the City as may be legally used for said purpose at the discretion of the City, including but not limited to, the proceeds from the sale of Revenue or General Obligation Bonds, and/or the proceeds from the sale of warrants, as authorized by Section 384.57 of the Code of Iowa, made payable from any or all of the above-mentioned sources.
The Contractor will be paid ninety-seven percent (97%) of the value of acceptable work completed at the end of the preceding month. Final payment will be made not less than thirty-one (31) days after completion of the work and acceptance by the City, subject to the conditions and in accordance with the provisions of Chapter 573 of the Code of Iowa.
No such final payment will be due until the Contractor certifies to the City that the materials, labor, and services involved in the final estimate have been paid for in accordance with the requirements stated in the specifications. The City of Centerville is exempt from paying Sales and Use Tax and will supply Contractor with an “Iowa Sales Tax Exemption Certificate”.
The work on this project may commence after receipt by the contractor of a written notice to proceed. All work shall be completed and ready for final payment by November 15, 2026.
The Contractor shall pay the City liquidated damages in the amount of $200 for each day that expires after the time specified above for final completion.
To the extent allowed by Federal law and regulation, by virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa.
To the extent required by Iowa law and allowed by federal law, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.
Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected.
Plans and specifications governing the proposed improvements have been prepared by the Engineer. These plans and specifications, and the proceedings of the City referring to and defining said improvements, are hereby made a part of this Notice, and the proposed contract by reference, shall be executed to comply therewith.
Published upon order of the City of Centerville, Iowa.
CITY OF CENTERVILLE, IOWA
BY /s/ Mike O’Connor _
Mayor
ATTEST:
BY /s/ Jason Fraser
City Administrator
